Administrative Assistant to General Manager / Office Manager Idorsia Germany


Munich, BY, DE

The purpose of Idorsia is to discover, develop and bring more, innovative medicines to patients. We have more ideas, we see more opportunities and we want to help more patients.  In order to achieve this, we will develop Idorsia into one of Europe’s leading biopharmaceutical company, with a strong scientific core.

Idorsia is headquartered in Switzerland and, after establishing commercial operations in the US and Japan, we are now opening our commercial affiliates in major strategic locations in Europe.


Job Responsibilities


Following the recent opening of our German affiliate, we are now looking for an experienced, proactive, and team-oriented Administrative Assistant / Office Manager to support the Country General Manager as well as our evolving team of the commercial affiliate in Munich.
The successful candidate needs to demonstrate great flexibility in dealing with a wide range of activities and is comfortable working in a fast-paced environment autonomously with minimal guidance.


Main responsibilities include:


  • General administrative support to General Manager and the Country leadership team
  • Coordination and organization of administrative activities and projects, such as the organization of internal and external meetings including business events, travel and expense management
  • Interact with peers at the Headquarters in Switzerland and other affiliates when necessary, and proactively coordinate administrative requests, meetings and processes
  • Support the growth of the German affiliate from an administrative and office, management perspective, e.g. facility management, expense reporting, archiving, etc.
  • Support with personnel administration tasks, e.g. absence management, etc.
  • Support in procurement activities, including vendor management
  • Organize interviews in collaboration with HR
  • Coordinate new hire entries and prepare and support hiring managers with onboarding of new employees
  • Participate in relevant meetings, take minutes, and drive administrative actions
  • Independently and pro-actively approach administrative tasks and regularly provide status updates to key stakeholders 
  • Maintaining the office infrastructure using corporate support functions like IT and Facility Management
  • As needed/requested, working on specific projects


Candidate’s Requirements


  • Commercial education or similar
  • Minimum of 5 years experience in a senior administrative role in a multinational company (ideally within the Pharmaceutical /Biotech Industry)
  • Efficient and effective verbal and written communication skills in English and German
  • Advanced computer skills including experience with MS Office tools
  • Ability to prioritize, dealing with changing priorities and workload
  • Ability to work independently with high customer orientation and a pro-active approach to deliver high-quality results 
  • Strong internal and external stakeholder management skills
  • Pragmatic attitude and ability to learn quickly
  • Inclusiveness and effective teamwork and collaboration skills



What Idorsia offers


  • Exciting opportunities  for development and professional growth within our dynamic organization
  • A collaborative and solution oriented enviroment where you can make a difference
  • An innovative and open culture in a truly multicultural environment
  • A competitive salary and benefits


Work  Location: Munich
Country: Germany
Business Area: Commercial Operations  - EUCAN Region
Schedule: Fulltime 
Job Type: Permanent 



If you are interested, please click on apply now.

Please be informed that if you are selected for this position, your employment will be subject to a pre-employment background screening process, of which you will be informed in greater detail in due course.

Idorsia operates a strictly controlled list of preferred recruitment partners. For those partners who have no valid, signed Master Service Agreement in place with Idorsia, please note that all unsolicited resumes, CVs, anonymous profiles, or any other candidate details submitted through our website or to personal e-mail accounts of employees of Idorsia Pharmaceuticals (including any of its subsidiaries, affiliates or related companies) are considered the property of Idorsia Pharmaceuticals and are not subject to payment of any form of introduction, placement or referral fees.