Administrative Assistant to General Manager / Office Manager Idorsia France


Paris, 75, FR



About Idorsia Pharmaceuticals

The purpose of Idorsia is to discover, develop and bring more, innovative medicines to patients. We have more ideas, we see more opportunities and we want to help more patients.  In order to achieve this, we will develop Idorsia into one of Europe’s leading biopharmaceutical company, with a strong scientific core.

Idorsia is headquartered in Switzerland and, after establishing commercial operations in the US and Japan, we are now opening our commercial affiliates in major strategic locations in Europe.



Job Responsibilities


Following the recent opening of our France affiliate, we are now looking for an experienced, proactive, and team-oriented Administrative Assistant / Office Manager to support the Country General Manager as well as the evolving team of the commercial affiliate in Paris.
The successful candidate needs to demonstrate great flexibility in dealing with a wide range of activities and is comfortable working in a fast-paced environment autonomously with minimal guidance.


Main responsibilities include:


  • General administrative support to General Manager and the Country leadership team
  • Coordination and organization of administrative activities and projects, such as the organization of internal and external meetings including business events, travel and expense management
  • Interact with peers at the Headquarters in Switzerland and other affiliates when necessary, and proactively coordinate administrative requests, meetings and processes
  • Support the growth of the France affiliate from an administrative and office, management perspective, e.g. facility management, procurement including vendor management, expense reporting, archiving, etc.
  • Manage and develop vendor/supplier relationships, open and control Purchase Orders, Review office contracts with all relevant vendors
  • Support with personnel administration tasks, e.g. working time records, absence management, etc.
  • Coordinate new hire entries and prepare and support hiring managers with onboarding of new employees
  • Organize interviews in collaboration with HR
  • Participate in relevant meetings, take minutes, and drive administrative actions
  • Independently and pro-actively approach administrative tasks and regularly provide status updates to key stakeholders 
  • Maintaining the office infrastructure using corporate support functions like IT and Facility Management
  • As needed/requested, working on specific projects


Candidate’s Requirements


  • Commercial education or similar
  • Minimum of 5 years experience in a senior administrative role in a multinational company (ideally within the Pharmaceutical /Biotech Industry)
  • Exceptional interpersonal and communication skills
  • Efficient and effective verbal and written communication skills in English and French
  • Advanced computer skills including experience with MS Office tools
  • Ability to prioritize, dealing with changing priorities and workload
  • Ability to work independently with high customer orientation and pro-active approach to deliver high-quality results 
  • Excellent organizational skills and attention to detail
  • Strong internal and external stakeholder management skills
  • Pragmatic attitude and ability to learn quickly
  • Inclusiveness and effective teamwork and collaboration skills




If you are interested, please click on apply now.

Please be informed that if you are selected for this position, your employment will be subject to a pre-employment background screening process, of which you will be informed in greater detail in due course.

Idorsia operates a strictly controlled list of preferred recruitment partners. For those partners who have no valid, signed Master Service Agreement in place with Idorsia, please note that all unsolicited resumes, CVs, anonymous profiles, or any other candidate details submitted through our website or to personal e-mail accounts of employees of Idorsia Pharmaceuticals (including any of its subsidiaries, affiliates or related companies) are considered the property of Idorsia Pharmaceuticals and are not subject to payment of any form of introduction, placement or referral fees.