Administrative Assistant

Location: 

Philadelphia Area, Cherry Hill, NJ, US

About Idorsia Pharmaceuticals Ltd

 

Idorsia Ltd is reaching out for more - We have more ideas, we see more opportunities and we want to help more patients.

 

In order to achieve this, we will develop Idorsia into one of Europe’s leading biopharmaceutical companies, with a strong scientific core.

 

Headquartered in Switzerland, Idorsia is specialized in the discovery and development of small molecules to transform the horizon of therapeutic options. Idorsia has a broad portfolio of innovative drugs in the pipeline, an experienced team, a fully-functional research center, and a strong balance sheet – the ideal constellation to bringing R&D efforts to business success.

 

Idorsia has US operations based in Cherry Hill, New Jersey with 20 professionals supporting the clinical development of our innovative pipeline in North America.

 

 

Idorsia is looking for a new Administrative Assistant in Cherry Hill, New Jersey. This role will support executive leadership as well as perform tasks for the team located in the US such as travel planning, call routing, expense report preparation, event planning and other organizational tasks. To do this role properly the right candidate should have a detailed understanding of the full Microsoft Office suite, possess a positive attitude, thrive in a multicultural environment, and have experience as an executive or advanced-level administrative assistant in the past.

 

 

REQUIRED QUALIFICATIONS:

  • High school diploma
  • 5 years prior administrative experience, including 3 years supporting a corporate executive
  • Excellent English written and verbal communication skills, with an ability to communicate well with non-native English speakers
  • Ability to:
    • thrive in a multicultural environment
    • establish and maintain working relationships with employees at all corporate levels
    • maintain absolute discretion and confidentiality
    • consistently exercise good judgment, adaptability, proactivity, and customer service
  • In-depth understanding of entire MS Office suite, including Outlook and Teams
  • Experience booking international travel

 

PREFERRED QUALIFICATIONS:

  • Ability to understand French, German, or another foreign language
  • Prior experiencing in the pharmaceutical industry
  • Experience with Concur or Coupa
  • IAAP Certified Administrative Professional (CAP) or professional certification in office management; advanced vocation training or college

 

 

KEY RESPONSIBILITIES:

  • Provide full administrative support to executive leadership (Site Head), including maintaining calendar and email
  • Provide assistance to other departments in the US
  • Organize domestic and international travel for employees
  • Prepare, review and submit purchase orders and expense reports accurately and by deadline
  • Maintain reception area and screen incoming calls, visitors and mail
  • Plan face-to-face meetings with regulatory agencies, including arranging meeting location, equipment, conferencing, catering, accommodations, ground transportation, and flights
  • Maintain breakroom
  • Manage overnight Courier Service and prepare weekly analysis reports of shipping costs per project codes
  • Independently manage varied activities and confidential assignments.

 

 

PHYSICAL REQUIREMENTS

Job incumbent required to: talk, hear, and use fingers and hands to perform repetitive motions (computer work). Overall, the work is light to medium. Role will be required to lift and move up to 20 pounds occasionally. The worker is required to have close visual acuity to perform activities such as: preparing and analyzing data and frequent reading of detailed regulatory and legal documents. As an office worker, will not be substantially exposed to any adverse environmental conditions.

 

 

 

WHAT IDORSIA OFFERS

 

  • Potential to telecommute 1-2 days a week (after 90-day probation period) with supervisor approval
  • Exciting opportunities for development and professional growth within our dynamic organization
  • A collaborative and solution-oriented environment where you can make a difference
  • An innovative and open culture in a truly multicultural environment
  • A competitive salary and generous benefits

 

If you are interested, please click on apply now.

Please be informed that if you are selected for this position, your employment will be subject to a pre-employment background screening process, of which you would be informed in greater detail in due course.

Please note Idorsia operates a strictly-controlled list of preferred recruitment partners. For those partners who have no valid, signed Master Service Agreement in place with Idorsia all unsolicited resumes, CVs, anonymous profiles, or any other candidate details submitted through our website or to personal e-mail accounts of employees of Idorsia Pharmaceuticals (including any of its subsidiaries, affiliates or related companies) are considered the property of Idorsia Pharmaceuticals and are not subject to payment of any form of introduction, placement or referral fees.